Copyright Skills as Risk Management Tools: The Librarian's Role

MLA Course
Listing Archived: Thursday, April 5, 2018

Primary contact information...
43 Donald Ave
Holden MA , 01520
United States
Barbara Ingrassia is the primary contact.
Phone: 508-277-0709
Region: North Atlantic

Description: “Risk management” is at the top of every administrator’s agenda. While they recognize the importance of complying with requirements of HIPAA, HEOA, EEOC, etc., they may be unaware of the serious legal, financial, and ethical risks resulting from noncompliance with copyright law. There are many misunderstandings about the complexities of copyright in the digital age—and many opportunities to self-publish, use social media, employ multimedia resources, exploit licensed resources, etc. This course will explore the vital role librarians with basic copyright skills can play in minimizing the organization’s exposure to liability. They can be involved in discussions of “best practices” to balance the critical need to share information among health professionals and educators while managing risks. Topics to be covered include answering common myths with basic copyright concepts, formulating best practices for copyright risk management, developing awareness/communication/outreach/education plans. Instructional methods: lecture, large group discussion, and small group brainstorming.

Experience Level: Beginning
CE Contact Hours: 3, 4
Professional Competencies: Health Sciences Environment and Information Policies, Leadership and Management, Health Sciences Information Services, Health Sciences Resource Management
Subject: Copyright/Plagiarism
Course Type: Face to Face, Handout**

Educational Objective: Participants in this course will: * apply basic copyright concepts to answer myths commonly heard in their organizations * identify potentially risky practices in their organizations and draft at least 5 (five) relevant “best practices for copyright risk management” * develop a possible strategy for raising awareness among administrators (and others) of the potential legal, financial and ethical risks of copyright infringement and of the crucial role that the library can play in mitigating those risks * begin to plan an outreach/educational program for the various constituencies within their organizations to enable compliance with copyright law * become familiar with resources for staying informed about copyright issues.

Agenda:

Agenda for a 3 hour workshop. 
HOUR ONE:
•     Introductions
Disclaimer: This is copyright information and should not be construed as legal advice.  For legal advice, consult an attorney with experience in copyright.
Quick overview of the plan for the workshop: educational objectives, sharing general experiences, challenges, questions. Confidentiality will be maintained. Ideas will be compiled and distributed to participants.
Why are basic copyright skills important for librarians?  
Handout:  
Perry, Jerry. Jerry Perry’s MLA President Page: Advocacy for Hospital Libraries: Everyone has a Role. ** Jan 17, 2012. http://jerryperry.tumblr.com/post/16028268650/advocacy-for-hospital-	Accessed 11/15/2013
15 minutes

*     Responding to myths/misunderstandings/misinformation about copyright (“teachable moments”)
QUESTIONS for DISCUSSION:
  What are some of the myths/misunderstandings/misinformation about copyright that you hear in your organization?    (Compile the list)
  How do we respond to these without coming off as the “Copyright Cops?”
Handouts: 
www.copyright.gov  (Home page.)**
http://www.copyright.gov/circs/circ21.pdf  **
35 minutes

*     Wrap up
5 minutes

BREAK:  5 minutes

HOUR TWO:
*     What is “Risk Management?”  Risk Management Policy vs Copyright policy??
Handout:
Harris, Lesley Ellen. Developing a Copyright Risk Management Plan **
http://www.copyrightlaws.com/wp-content/uploads/2010/05/Column-38-2008-3-Copyright-Risk-Management.pdf
QUESTIONS for DISCUSSION:
  What are the “potential risks?”
  How can they differ by type of library/parent organization?
  In  your opinion, which risks resonate most loudly with your organization? (OR: Rank them)
  Does the Administration recognize Copyright infringement as an area of risk?
15-20 minutes

*     Addressing Librarians' concerns 
QUESTIONS for DISCUSSION: 
  What are the day-to-day copyright issues in your library?
      Refer to the U.S. Copyright Law, relevant court decisions, guidelines, "best practices"
      (via live Internet)
25 - 30 minutes

*     WRITTEN ASSIGNMENT:  
Begin to draft (at least) 5 Best Practices for Copyright Risk Management that would reduce the risks in YOUR organization.    
10 minutes

(This section could easily be expanded for a longer workshop.)

BREAK: 5 minutes

HOUR THREE:
*     How do we proceed?

*     BRAINSTORM: If there are enough participants, break into small groups by type of library/parent organization OR randomly  (provide newsprint for gathering ideas)

Develop possible strategies to:
   raise awareness of the potential risks to your organization (at all levels) and the importance/value of encouraging/enabling copyright compliance. 
   communicate and promote the crucial role of the library in educating for reducing/managing risk.  Make it simple to comply
   reach out to staff at all levels.
15 minutes

*     Reconvene to share and DISCUSS the ideas generated, the “best practices” drafted earlier, and other points. (Compile the list)
30 minutes

*     QUESTION for DISCUSSION: 
What ACTION STEPS can your Library take during the next 10 days?
(Compile the list)
10 minutes

*     Wrap up:
5 minutes

(This section could easily be expanded for a longer workshop.)

** If possible, links to these resources should be distributed to participants prior to the workshop.

Ideas shared will be compiled and distributed to the participants within two weeks following the workshop.

Need for This Course: Based on member requests, expanding capabilities of evolving technology, controversies and litigation.

The instructional methods used include Lecture, Slides, Discussion, Brainstorming, and Sharing/Self-disclosure.

Participant Materials: Agenda Perry, Jerry. Jerry Perry’s MLA President Page: Advocacy for Hospital Libraries: Everyone has a Role. ** Jan 17, 2012. http://jerryperry.tumblr.com/post/16028268650/advocacy-for-hospital- Accessed 11/15/2013 www.copyright.gov (Home page.)** http://www.copyright.gov/circs/circ21.pdf ** Harris, Lesley Ellen. Developing a Copyright Risk Management Plan ** http://www.copyrightlaws.com/wp-content/uploads/2010/05/Column-38-2008-3-Copyright-Risk-Management.pdf List of helpful resources about copyright issues (Following the workshop, a compilation of ideas shared.) ** If possible, distribute the links to these resources to the participants prior to the workshop.

Facility Requirements: Classroom with seating that can be moved into small groups (with writing surface), rectangular table for use by presenter, computer with projector, sound, and Internet access, white board or flip chart, newsprint and markers for small group work.

Additional Evaluation: Handout: What was most helpful? What was least helpful? What was missing?